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Background

An administrative supplement is an increment in funding to support research that is within the original scope of an active NIH research grant. Principal Investigators holding NIH research grants may request supplemental funds for two purposes:

  • To provide funding to meet unanticipated costs not included in the previous competitive or non- competitive application, or
     
  • To provide funding opportunities for special populations to enter or re-enter biomedical research.

Check the Funding Opportunities page for the most recent funding opportunities announcement for Administrative Supplements.

Important Caveats

A supplement that requests a change in scope may not be submitted as an administrative supplement. Instead, it must be submitted as a competitive supplement or a revision.

Principal Investigators are strongly encouraged to consult with their NHGRI Program Director to confirm eligibility, discuss the scope of the proposed supplement, discuss alignment with NHGRI’s research priorities, and obtain technical assistance.

The Principal Investigator must have an active funded NHGRI grant (not in a No Cost Extension). A proposed one-yearsupplement may not exceed the end date of the current budget period. Supplements proposing multiple years of support may not exceed the original project period end date.

Administrative supplements may be submitted throughout the fiscal year but should be requested at least 90 days prior to the anticipated need and no later than by May 15. Only in rare situations will a supplement request be considered if submitted after this date. Due to fiscal and system constraints, supplements are not awarded in the Oct-Nov timeframe.

  • Important Caveats

    A supplement that requests a change in scope may not be submitted as an administrative supplement. Instead, it must be submitted as a competitive supplement or a revision.

    Principal Investigators are strongly encouraged to consult with their NHGRI Program Director to confirm eligibility, discuss the scope of the proposed supplement, discuss alignment with NHGRI’s research priorities, and obtain technical assistance.

    The Principal Investigator must have an active funded NHGRI grant (not in a No Cost Extension). A proposed one-yearsupplement may not exceed the end date of the current budget period. Supplements proposing multiple years of support may not exceed the original project period end date.

    Administrative supplements may be submitted throughout the fiscal year but should be requested at least 90 days prior to the anticipated need and no later than by May 15. Only in rare situations will a supplement request be considered if submitted after this date. Due to fiscal and system constraints, supplements are not awarded in the Oct-Nov timeframe.

Administrative Supplements to Meet Unanticipated Needs

Supplemental funds can be requested for emergency or other unforeseen situations that result in unforeseen costs, including funds to:

  • follow up on unanticipated results or to enhance components of the research that have been unexpectedly productive
     
  • update equipment or methodologies that will significantly enhance productivity or efficiency
     
  • support unexpected or increased costs of performing laboratory analyses
     
  • replace essential equipment that has failed
     
  • replace damaged labs or other research resources due to natural or manmade disasters
     
  • address a specific public health crisis in a timely manner
     
  • orderly closeout or minimally sustain the final year of a project pending a funded renewal.

In order to be eligible for a supplement to meet unanticipated needs:

  • The grantee must have an active funded NHGRI grant and the proposed supplement MUST be within the general scope of the peer-reviewed activities and aims approved for the parent grant (See Change in Scope for moreinformation).
     
  • The grantee must be unable to pay for the requested item or resource by re-budgeting available funds.
     
  • The parent grant's estimated unobligated balance for the budget period must, in general, be less than 20% of the annual award.
     
  • The grant must have a reasonable period of research support remaining at the time of the supplemental award (usually one year or more).
     
  • The supplement must not to be used to pay for increased costs due to a Principal Investigator's change of institution orpromotion.
  • Administrative Supplements to Meet Unanticipated Needs

    Supplemental funds can be requested for emergency or other unforeseen situations that result in unforeseen costs, including funds to:

    • follow up on unanticipated results or to enhance components of the research that have been unexpectedly productive
       
    • update equipment or methodologies that will significantly enhance productivity or efficiency
       
    • support unexpected or increased costs of performing laboratory analyses
       
    • replace essential equipment that has failed
       
    • replace damaged labs or other research resources due to natural or manmade disasters
       
    • address a specific public health crisis in a timely manner
       
    • orderly closeout or minimally sustain the final year of a project pending a funded renewal.

    In order to be eligible for a supplement to meet unanticipated needs:

    • The grantee must have an active funded NHGRI grant and the proposed supplement MUST be within the general scope of the peer-reviewed activities and aims approved for the parent grant (See Change in Scope for moreinformation).
       
    • The grantee must be unable to pay for the requested item or resource by re-budgeting available funds.
       
    • The parent grant's estimated unobligated balance for the budget period must, in general, be less than 20% of the annual award.
       
    • The grant must have a reasonable period of research support remaining at the time of the supplemental award (usually one year or more).
       
    • The supplement must not to be used to pay for increased costs due to a Principal Investigator's change of institution orpromotion.

Administrative Supplements for Special Populations

Supplement programs are used to enhance the participation of individuals from groups identified as underrepresented in the biomedical, clinical, behavioral and social sciences, such as individuals: (1) from racial and ethnic groups that have been shown by the National Science Foundation to be underrepresented in health-related sciences on a national basis; (2) with disabilities, who are  defined as those with a physical or mental impairment that substantially limits one or more major  life activities; and (3) from disadvantaged backgrounds. These include:

  • High school students
     
  • Undergraduate students
     
  • Baccalaureate and Master's Degree Holders
     
  • Graduate (Predoctoral) and Health Professional Students
     
  • Individuals in Postdoctoral Training
     
  • Scientists developing independent research careers
     
  • Scientists with high potential to re-enter an active research career after an interruption for family responsibilities or other qualifying circumstances.

 

If appropriate, the purpose of these awards is to prepare individuals to submit applications for individual fellowships or investigator-initiated research.

Individuals may receive support under these programs on only one grant at any given time, but may be supported by more than one grant during their research careers.

Check the Funding Opportunities page for the most recent funding opportunities announcement for diversity and re-entry administrative supplements.

  • Administrative Supplements for Special Populations

    Supplement programs are used to enhance the participation of individuals from groups identified as underrepresented in the biomedical, clinical, behavioral and social sciences, such as individuals: (1) from racial and ethnic groups that have been shown by the National Science Foundation to be underrepresented in health-related sciences on a national basis; (2) with disabilities, who are  defined as those with a physical or mental impairment that substantially limits one or more major  life activities; and (3) from disadvantaged backgrounds. These include:

    • High school students
       
    • Undergraduate students
       
    • Baccalaureate and Master's Degree Holders
       
    • Graduate (Predoctoral) and Health Professional Students
       
    • Individuals in Postdoctoral Training
       
    • Scientists developing independent research careers
       
    • Scientists with high potential to re-enter an active research career after an interruption for family responsibilities or other qualifying circumstances.

     

    If appropriate, the purpose of these awards is to prepare individuals to submit applications for individual fellowships or investigator-initiated research.

    Individuals may receive support under these programs on only one grant at any given time, but may be supported by more than one grant during their research careers.

    Check the Funding Opportunities page for the most recent funding opportunities announcement for diversity and re-entry administrative supplements.

How to Apply for Administrative Supplements

Effective July 25, 2020, all supplement applications to existing single and multi-project awards must be submitted electronically through Grants.gov using NIH ASSIST, Grants.gov Workspace, or institutional system-to-system (S2S) solutions.

Review and Funding of Administrative Supplements

Review: In general, requests for administrative supplements for NHGRI grant awards do not require evaluation by an initial peerreview group but are subject to review and approval by NHGRI’s program and grants management staff.

Funding: Funding decisions are contingent upon how well the supplement aligns with NHGRI’s research priorities, urgency of the supplement, and availability of funds.

  • Review and Funding of Administrative Supplements

    Review: In general, requests for administrative supplements for NHGRI grant awards do not require evaluation by an initial peerreview group but are subject to review and approval by NHGRI’s program and grants management staff.

    Funding: Funding decisions are contingent upon how well the supplement aligns with NHGRI’s research priorities, urgency of the supplement, and availability of funds.

Inquiries

Contact for general information on NHGRI’s administrative supplements policy:

Bettie J. Graham, Ph.D.
bettie_graham@nih.gov

Contact for availability of supplements to specific grants:

The Principal Investigators must contact the Program Director listed in the Notice of Award.

Contact for financial or grants management policy:

Deanna L. Ingersoll
National Human Genome Research Institute/National Institutes of Health
Deanna.Ingersoll@nih.gov

  • Inquiries

    Contact for general information on NHGRI’s administrative supplements policy:

    Bettie J. Graham, Ph.D.
    bettie_graham@nih.gov

    Contact for availability of supplements to specific grants:

    The Principal Investigators must contact the Program Director listed in the Notice of Award.

    Contact for financial or grants management policy:

    Deanna L. Ingersoll
    National Human Genome Research Institute/National Institutes of Health
    Deanna.Ingersoll@nih.gov

Last updated: July 22, 2020