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Frequently Asked Questions for ELSI Congress U13 Applications

  1. Is a permission to submit letter required?

    Yes. It should be submitted to Joy Boyer ( and Bettie Graham ( by email by October 29, 2018. It should follow the format for a letter of intent and should include the following information:

    You will receive an email granting permission from Bettie Graham.This should be included in your application.
    • Descriptive title of proposed activity
    • Name(s), address(es), and telephone number(s) of the PD(s)/PI(s)
    • Names of other key personnel
    • Participating institution(s)
    • Number and title of this funding opportunity
  2. How should the budget for the ELSI Congress conference grant be distributed over the five years of the award?

    As the congress will be held every two years, applicants should request the full costs of the Congress in years 1 ,3 and 5.  No budget request should be made for years 2 and 4.  We plan to fund the ELSI Congress U13 grant in May-June 2019, with the first ELSI congress held during that first grant budget year (e.g. May 2020), the second ELSI Congress will be held approximately in May 2022 and the third Congress will be held by the end of year 5, e.g. in May 2024.
  3. Is it acceptable to use a logistical support contractor?

    Yes.  Logistical support contracts should be handled as subcontracts in the budget. 
  4. What types of costs can be included in the budget?

    All logistical and planning costs associated with the conference can be included, for example, venue rental, AV, poster session costs, marketing/publicity, signage, printing, advertising, registration costs, post meeting survey/evaluation, travel and registration fee for plenary speakers and travel scholarship recipients, etc.

    Conference registration fees may be included and should not exceed $300 per meeting.

    Costs for food, beverages, entertainment, promotional items ("swag") are unallowable and should not be included. Please see for additional information on unallowable costs to conference grants.

    Plenary speakers are not provided an honorarium.As noted above, travel, lodging and registration costs can be covered.
  5. If multiple sites will be used for the Congress, should letters of support from the relevant key personnel at the other sites be included?

    If these individuals have been identified ahead of time and will play a key role in the meetings, they should be included as key personnel on the grant application and their role should be described.
  6. Should members of the Organizing Committee be identified in the application?

    No. The organizing committee will be finalized in consultation with NHGRI after the grant is funded.Applicants should describe the types of individuals you would envision including on the organizing committee, but should not identify individuals or solicit letters of support/interest.Members of the Organizing committee should not be compensated in the budget.?
  7. Should a detailed agenda for the meeting be provided?

    The final meeting agenda will be developed by the organizing committee.  However, a tentative program overview should be provided detailing the types of activities that might be included (e.g., keynote and plenary addresses, panel sessions, poster sessions, lightning talks, trainee activities, etc.) and how they will be structured and integrated over the course of the meeting.
  8. Does the proposed meeting need to adhere to the structure of past ELSI Congresses?

    Not necessarily.  Applications are encouraged to propose and describe innovative approaches to the meeting structure, content, or organization.

Posted: October 10, 2018